Job Description

Description

Governors State University (GovState) is seeking to hire a Purchasing Officer/Diversity Buyer to be responsible for supplier diversity and vendor maintenance. This position is a liaison between major campus units and the Procurement office regarding securing quotes/proposals from minority firms. This position reviews requisition-related documents and purchase orders/contracts and manages vendor relations. They will also be responsible for supplier diversity outreach, vendor identification, and related duties to comply with Illinois Statutes. This position will represent GovState at vendor-related events throughout the State of Illinois.  This position will report to the Assistant Vice President (AVP) of Procurement and Business Services.

Essential Responsibilities

20% Build vendor relationships for diversely owned businesses and IPHEC-awarded firms. Be responsible for onboarding these firms, which includes gathering necessary documents.  Representing GovState by attending/participating in vendor-related statewide events.

20% Front Desk Reception Duties include answering/routing phone calls, greeting visitors, filing, printing, and scanning/faxing documents.

15% Create/update and maintain spreadsheets, databases, and vendor information related to vendor diversity. This includes managing the contract management database and utilizing the Enterprise Resource Planning (ERP) and reporting systems (Colleague and Webi). 

10% Coordinating events at GovState as related to supplier diversity. This includes collaborating with University Events, CPA, Catering, Business Services, and other GovState Departments. This includes inviting vendors, potential vendors, Speakers, panelists, and other public Universities and State Agencies. 

10% Inputs and maintains all executed contract documents in the database. This individual is responsible for reporting to the AVP regarding all renewals and expiring contracts.

10% Gathering and inputting data for reporting to the Assistant VP.

10% Responsible for uploading portal information and maintain the Procurement portal page. 

5% Other related duties as assigned.

Hourly Range: $20.72 - $22.56
(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).

This position qualifies for an expansive suite of fringe benefits including various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit:  .

Required and Preferred Qualifications

REQUIRED:  College Transcript, if applicable (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts.)

Minimum Requirements:
Any one or any combination of the following, totaling one (1) year from the categories below of which six (6) months must be actual work experience:

1.  Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.

AND/OR

2. College credit for course work in any field
A. 30 semester hours equals six (6) months
B. 60 semester hours or Associate’s degree equals one (1) year
C. 90 semester hours equals two (2) years
D. 120 semester hours or a Bachelor’s degree equals three (3) years
E. Master’s degree or higher equals four (4) years

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

Preferred Qualifications:

1. Bachelor’s degree in supply chain, business, marketing, or related field.
2. Three (3) years of administrative experience in an environment which involves problem solving,
3. data gathering and reporting while dealing with all levels of an organization.
4. Familiarity with State of Illinois Procurement Code and Illinois Higher Education Bulletin.

REQUIRED ATTACHMENTS:

1. Cover Letter
2. Resume
3. List of Professional References
4. College/University Transcript (if applicable)

NOTE:
In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts.

Supplemental Information

DOCUMENTATION REQUIREMENT:

For consideration, applicants are required to attach the following:
1: College Transcript, if applicable (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts.)
2: Online Application – Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).

RESIDENCY REQUIREMENT:
Illinois residency required within 180 days of the hire date.

CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position have been met.

VETERAN’S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense – DD214 / DD215
2: National Guard – NGB22 Form
3: Discharge Orders
4: Reserves – DD256 Discharge Certificate

Note: Documentation must be received by the closing date of this posting.

Job Tags

Hourly pay, Full time, Contract work, Part time, Work experience placement,

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