Hybrid Executive Assistant to CEO at Consulting Firm with Mission to Improve Environment, Chicago, IL
A company with a mission to regenerate the planet’s health, resources and wellbeing that works with business leaders is looking for an Executive Assistant to the CEO. The role requires a minimum of 3 days a week in office, with preference for 5 days a week in office to work closely with CEO on-site. This is a dynamic, growing firm that is scaling up rapidly and there is room for growth in the position. There are 12 employees in the office in the Fulton Market District near a stop on the green line.
About the Job:
¨ Act as the point of contact among executives, employees, clients and other external partners
¨ Prioritize, schedule internal and external meetings and manage an ever-changing calendar
¨ Task Management using Microsoft Teams
¨ Manage shifting priorities
¨ Get to know clients and develop an understanding of the business
¨ Meet with the CEO weekly to review priorities
¨ Keep the CEO on track: remind of upcoming meetings
¨ Writing and edit e-mails, drafting memos, and preparing communications on the CEO’s behalf
¨ Prepare and edit correspondence, reports, and presentations
¨ Handle confidential and sensitive information with discretion
¨ Maintain an ever-changing calendar
¨ Schedule internal and external meetings
¨ Coordinate complex travel arrangements including flights, cars, hotels, and other reservations (domestic and international)
¨ Process and track expenses and prepare reports
¨ Assist the CEO with communications concerning family from school, etc.
¨ Limited off-hour availability
About You:
¨ Minimum of 5 years of experience in a related support position
¨ BA/BS from a college or university a plus
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨ Tech savvy
¨ Dynamic and proactive comfortable in a fast-paced environment.
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Benefits (medical, dental, vision), Unlimited PTO, 401K w/match, Life Insurance, Disability, annual wellness stipend. Hours: 9:00am-5:00pm
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