Job Description

Job Description and Duties

The Staff Services Analyst (SSA) plays a crucial role in ensuring the financial stability and efficiency of the Maternal, Child and Adolescent Health (MCAH) Division. This position involves processing sub-recipient agreements, accounting, budgets, and invoices using CDPH accounting resources and systems. The SSA reviews encumbrances and invoices for accuracy, troubleshoots complex invoice-related issues, and collaborates with internal and external stakeholders to maintain accurate fiscal records. The incumbent also monitors the MCAH Invoice Inbox daily, ensures all supporting documentation is received, and processes various payments, including purchase orders and service agreements.

Additionally, the SSA uses software such as Adobe Acrobat and Microsoft Office to perform contractual and fiscal work, updates financial records, and maintains vendor/contractor accounts. This position is integral to the CDPH's mission, supporting the department's strategic plan by maximizing and stabilizing funding sources. The role requires excellent communication skills, the ability to work well with others, and a commitment to equity, diversity, and inclusivity in public health services.

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Travel may be required for this position. Reimbursement for travel takes into consideration an employee’s designated headquarters, as reflected in the duty statement, and is subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

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In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

You will find additional information about the job in the .

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYYY) .  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference  Job Control # 495825  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Proficient in Microsoft Excel
• Proficient in math, research and analytical skills
• Able to work on high priority assignments that may have competing timelines
• Organizational and time management skills
• Experience with State budgeting process
• Effective internal and external customer service skills; verbal and written
• Ability to work independently, collaboratively, and effectively in a team setting

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Questionnaire

Supplemental Questionnaire Instructions

Applicants must provide a separate response to each question below. The completed Supplemental Questionnaire is required to elicit information reading each candidate’s interest and experience in relation to this position should be no more than three (3) pages in length using 12-point font, Times New Roman font, and 1-inch margins. Responses must be numbered.

1. Describe your experience performing analytical, technical, clerical and/or customer services duties. For each, please include the position(s) in which you performed these duties and the start and end dates (month and year) of each position. OR Provide a statement indicating your graduation from college including the name of the college/university, degree and field, number of credits and year completed, and the school’s accreditations. If you hold more than one degree, please provide a statement for each completed degree.

2. Describe your experience performing fiscal analysis, reviewing financial documentation, and processing invoices. List any tools, software or systems you have used in this work.

3. Describe your problem-solving ability, research skills, and verbal and written communication skills. Provide examples.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other -

  Please see Supplemental Questionnaire (SQ) instructions below at end of posting . Applications received without a written response to the SQ may be rejected.

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