The Executive Assistant provides high-level, proactive administrative and project support to one or more consultants, playing a key role in the successful execution of client engagements. This position combines traditional EA responsibilities with strong project coordination, requiring a sharp, detail-oriented professional who thrives in a dynamic environment. This role is ideal for someone who is highly organized, thrives on managing competing priorities, and takes ownership of their work with a sense of urgency and professionalism. The Executive Assistant serves as a central point of coordination, ensuring smooth communication, seamless logistics, and timely deliverables throughout the life cycle of a project or engagement. Key Responsibilities: Administrative Support: Manage complex and ever-changing calendars, prioritizing meetings across time zones and stakeholders. Schedule a variety of meetings including client, business development, internal, and assignment-related engagements. Coordinate detailed domestic and international travel plans and prepare accompanying meeting materials. Handle expense processing and reimbursement submissions accurately and on time. Draft, edit, and format confidential correspondence, presentations, and reports. Provide front-office and reception coverage as needed and support office operations to ensure daily workflow continuity. Ensure the internal CRM/database is consistently updated with accurate and timely client, candidate, and engagement information. Support ad hoc administrative requests and assist fellow EAs when bandwidth allows. Search Coordination: Act as the primary liaison for clients, candidates, and internal teams on search logistics. Maintain seamless communication on behalf of the consultant, managing key updates and actions. Proactively manage workflow and timelines to ensure deliverables are completed on schedule. Prepare and deliver high-quality client materials and reports, often under tight deadlines. Collaborate with consultants and research teams to keep all parties aligned on priorities and deliverables. Support accounting tasks such as billing, invoicing, and receivables tracking. Foster strong, trusted relationships with senior executives and stakeholders while maintaining strict confidentiality. Business Development Support: Work alongside consultants to manage and execute business development strategies. Assist in the creation and finalization of marketing materials, pitch decks, and event collateral. Collaborate with internal teams to ensure that presentation content is accurate, branded, and client-ready. Education & Experience: Bachelor’s degree preferred. 5+ years of administrative or EA experience, ideally within a professional services or client-facing environment.
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