Job Description

Requisition No: 855625 

Agency: Florida Board of Governors

Working Title: Executive Assistant - 48001060

 Pay Plan: SES

Position Number: 48001060 

Salary: $45,000 - $47,000 

Posting Closing Date: 09/19/2025 

Total Compensation Estimator 

Executive Assistant (01060)

This position reports to the Director, University Trustee Relations and Assistant to the Chancellor. Under the direction of the supervisor, the incumbent serves as a support liaison for the Office of the Chancellor. The Office of the Chancellor includes the Chancellor, Chief of Staff and Corporate Secretary, General Counsel, and the Chief Academic Officer.

Responsibilities, duties, and activities may include, but are not limited to, the following:

• Assists with planning and organizing materials for Board meetings, Trustee Training, ,and Trustee Summits (including receipt of materials, editing, and formatting items for printing; assembling, mailing, and distributing materials; preparing materials for posting to the Web; preparing name badges, table tents, monitoring online registrations).
• Complete p-card paperwork, solicit quotes from vendors, and secure proper approvals prior to placing orders.
• Writing, formatting and finalizing correspondence for signatures and distribution.
• Develops and maintains accurate and current contact, e-mail, and mailing lists for the Office of the Chancellor.
• Communicates with Board of Governors members by phone and/or e-mail for various reasons, including finding times available for meetings/conference calls, and verifying that members will participate in meetings/calls, etc.
• Processes travel authorizations and reimbursements for members of the Board of Governors and assigned staff.
• Maintains files of information (e.g., terms, appointment dates) about Board of Governors members and University Trustees
• Handles travel requests for the Office of the Chancellor, including but not limited to: making travel arrangements, completing travel authorizations and reimbursements in STMS, prepare travel itineraries, folders and informational notebooks for the Office of the Chancellor.
• In person position
• (This is an SES position)

Minimum Qualifications:

• • Associate’s degree in a related area and/or at least three years of related experience, or equivalent combination of education and experience.

• • Ability to master a wide range of relationships, tasks, and perspectives; be competent in a variety of Windows-based software including MS Office (Word, Publisher, Excel, PowerPoint) and Adobe.
  • Ability to work independently, as well as collaboratively.
  • Exceptional proofreading, organizational, and problem-solving skills.
  • Ability to work independently and prioritize work while meeting deadlines.

Preferred Requirements

• • Previous State of Florida administrative support (especially in STMS and Pcard)

How to Apply

Submit an application in People First. Applicants selected for interview may be required to submit additional information.

Hiring Range

Salary range $45,000 - $47,000, based on qualifications and experience.

Benefits

If you have a desire to serve the people of Florida and work in the number one higher education system in the country, a career with the Board of Governors will allow you to do so while offering an excellent array of benefits, including:

• • Health insurance (over 80% employer paid)
  • Basic life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurance options
  • First-rate retirement program
  • Vacation and sick leave
  • Nine paid holidays
  • Opportunities for professional growth and career advancement
  • Tuition waiver for public college courses
  • Training opportunities
  • Flexible work schedules

This position requires pre-employment background screening that includes fingerprinting.

As one of the nation's largest university systems, the State University System of Florida is comprised of 12 institutions— ranging from a nationally-ranked liberal arts college to top-ranked comprehensive research universities—serving more than 350,000 students. The Florida Board of Governors is the constitutionally created body that oversees the System, ensuring its well-planned coordination and operation. The 17-member Board appoints a Chancellor who serves as the chief executive officer of the System, providing guidance to the Board and oversight of the Board Office, which is located in Tallahassee, Florida. The Board of Governors Office: Is an EEO/AA Employer | Does not tolerate discrimination or violence in the workplace | Only hires U.S. citizens and lawfully authorized alien workers. | Contact us if you require an accommodation to participate in the selection process

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job Tags

Similar Jobs