Job Description

Position : Executive Assistant

Working Schedule : 9a-5p EST (Can vary based on the CEO location)

Salary Range :$1400-$1700 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant  to provide high-level administrative support for our CEO. You will work closely with the CEO to manage a wide range of business and personal responsibilities spanning multiple businesses and international relationships. The ideal candidate will have excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment. This role requires discretion, professionalism, and the ability to anticipate needs while ensuring the smooth operation of executive functions.

Key Responsibilities:

• Provide occasional support with meeting facilitation, while recognizing that calendar management will remain limited. The scope of calendar access and scheduling responsibilities for this role will be defined as needed.
• Provide assistance and support to executive team members with project management needs, including coordinating materials, assets, and projects as required. While the CEO has dedicated project management support, this role will also extend to other executives as needed.
• Coordinate with part-time Executive Assistants in Arlington, VA.. and Minneapolis to ensure seamless support across time zones
• Provide project management and administrative support for the CEO’s multiple business entities
• Prepare presentation materials, reports, and other business documents as needed
• Handle administrative tasks such as expense reporting, file management, and correspondence
• Assist with family logistics and property management across residences in Nairobi, Qatar, and Minneapolis.
• Facilitate executive meetings and ensure preparation of agendas, materials, and follow-ups
• Manage confidential information with the utmost discretion and professionalism.

 

Qualifications & Skills:

• 3-5 years of experience as an Executive Assistant, ideally supporting C-suite executives
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite and other productivity tools
• Ability to work independently and take initiative in a fast-paced environment
• Flexibility to accommodate multiple time zones and occasionally work outside standard business hours
• Experience managing complex personal and business responsibilities is a plus
• Exceptional verbal and written communication skills.
• High level of integrity and ability to handle sensitive information confidentially.

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